Procurement Officer - Hospitality

The Procurement Officer is responsible for managing all procurement operations at Amaica, ensuring the timely, cost-effective delivery of high-quality products and materials. This role focuses on vendor selection, price negotiation, inventory management, and maintaining optimal stock levels to ensure seamless business operations. The Procurement Officer collaborates closely with the finance team and department heads to maintain budgetary alignment, perform regular stock takes, and ensure strict compliance with company policies and legal regulations.

Responsibilities:

• Cost Negotiation: Ensures the timely delivery of quality products at the most cost-effective pricing.
• Vendor Management: Participates in the selection of suppliers based on set assessment criteria and ensures each supplier account is managed as per the terms and conditions of engagement.
• Compliance and Documentation: Ensures compliance with the procurement policies and standards including legal and regulatory requirements.
• Conducts comprehensive comparative analysis on supplier prices and constantly seeks valuable partnerships.
• Reviews and evaluates the performance of the suppliers with a view of maintaining suppliers that can add value by ensuring reliability and consistency through timely delivery, Value for Money, Quality and right quantities.
• Ensures the proper management of procurement operations for Amaica.
• Liaise with finance department to ensure streamlined management of supplier payment documentation and payouts.
• Order Processing and Tracking: Coordinates receipt of supplier goods and conducts verification of quality and quantities as ordered.
• Ensures food and beverage stock takes are carried out in a timely and accurate format.
• Reporting: Preparation and presentation of inventory and procurement reports to management.
• Order Management Control: Ensure the optimal operation by ensuring compliance to order levels and minimum quantities.
• Stakeholder Support: Ensure the necessary support and feedback is given to all departmental heads by timely responding to their requisitions.

Qualifications:

• Strong negotiation skills with the ability to secure favourable terms and pricing.
• Ability to work with figures and budgets.
• Strong analytical skills to assess market trends and make informed purchasing decisions.
• Excellent spoken and written communication skills.
• Attention to detail.
• A good business sense.
• Ability to work under pressure and meet deadlines.
• Ability to work with limited supervision.
• High level of integrity.
• Problem solving skills.
• Good computer skills with the ability to work with spreadsheets and databases.

Education:

A diploma/degree in Procurement or Purchasing and Supplies management or any other related business course.

Experience:

• At least 2 years working experience in procurement and supply chain management or in a similar role in a busy environment.
• Hospitality Background is an asset.